NWO therefore expects researchers to:
- Carefully manage all research data generated as part of NWO funded projects;
- Preserve these data for at least ten years, unless legal provisions or discipline-specific guidelines dictate otherwise;
- As a minimum, share the research data that underlie research publications alongside those publications, unless this is prevented for reasons of privacy, public safety, ethical restrictions, property rights or commercial interests;
- Deposit research data in a trusted repository in such a way that the data are as findable, accessible, interoperable and reusable (FAIR) as possible.
NWO understands research data as the evidence that underpin the answer to research questions, and can be used to validate findings.
Software (algorithms, scripts and code developed during the course of a project) that are needed to access and interpret the data should be, as much as possible, made openly available alongside the data.
Data management section
The data management section is part of the research proposal. Researchers are asked to consider in advance how they will manage the data the project will generate and plan for which data will be preserved and be made publicly available.
Data management costs are eligible for funding and can be included in the project budget. Data management costs fall under the budget module ‘materials costs’.
It is recommended that researchers seek advice from their institution’s research support office when completing this section. Research support staff will be able to recommend suitable storage facilities and repositories for the data, and to advise on data management costs.
Data management plan (DMP)
Once a project has been awarded funding, the project leader is required to work elaborate the data management section into a data management plan (DMP). This plan describes:
- what data will be collected or produced, and what existing data will be re-used,
- how the data will be safely stored during and managed during and after the project,
- how the data will be made FAIR: Findable, Accessible, Interoperable, Reusable.
The project leader must submit the DMP to NWO no later than 4 months after the project has been awarded. The project can only start once the DMP has been approved by NWO. Data management plans need to be completed in consultation with research data management support staff at the home institution of the grant holder. We encourage project leaders to complete the data management plan online.
Institutional DMP templates
Project leaders have since January 2020 the option to use a DMP template from their own research institution, as long as that template has been approved by NWO. If your institution is listed below, you have the choice to use your institutional DMP template or the NWO DMP template.
Institution Template Contact Erasmus University Rotterdam DMP email@example.com Leiden University DMP-Leiden firstname.lastname@example.org Maastricht University DMP University of Amsterdam DMP-UvA email@example.com Utrecht University DMP-UU firstname.lastname@example.org University of Twente DMP infoUB@utwente.nl
University Medical Centres
Institution Template Contact Erasmus MC DMP (EUR intranet) email@example.com Maastricht UMC+ DMP University Medical Center Groningen DMP firstname.lastname@example.org University Medical Centre Utrecht DMP-UMCU researchIT@umcutrecht.nl
Universities of Applied Sciences
Institution Template Contact Hanze University of Applied Sciences DMP-Hanze email@example.com Hogeschool van Amsterdam DMP-UvA firstname.lastname@example.org
Other Knowledge Institutions
Institution Template Contact Netherlands Cancer Institute (NKI) DMP-NKI (NKI intranet) email@example.com
For advice on the completion of a data management section in the proposal, or data management plan (after awarding), you may best approach your institution's RDM support team. You may also contact the secretary of the funding instrument concerned.
For questions about NWO's research data management policy please contact:
Maria Cruz | Phone number: +31 70 3494208 | Email: firstname.lastname@example.org