European Polar Board vacancy for an Executive secretary

8 mei 2014

The European Polar Board has a vacancy for an Executive secretary.

The European Polar Board (EPB) is an independent and strong voice of European Polar Research. The bipolar vision and the composite comprehensive membership makes the EPB a think tank and coordinating body able to advance coordination in polar research and infrastructure and foster multilateral collaboration in European polar research. It has a vacancy for an


In compliance with the EPB Constitution and with the guidelines provided by the Chair and the Executive Committee (ExCom), the Executive Secretary shall ensure the EPB Chair, ExCom and the EPB membership to have the best possible support to advance coordination in polar research and infrastructure effectively and foster multilateral collaboration in European polar research. The following role accountabilities are applicable:

  • Support of Chair and Executive Committee: On behalf of the EPB, the Executive Secretary provides overall strategic guidance and management, develops and implements an annual work programme, best meeting the combined needs of the membership.
  • Administration of EPB Secretariat services: The Secretariat will be initially managed by one full time position: an Executive Secretary with a direct responsibility to the EPB for running the Secretariat and coordinating its activities. She/he could rely on secretarial support for clerical tasks and communication from the host organisation NWO as needed.
  • Finance: The Executive Secretary takes responsibility for the management of the EPB budget in the planned activities according to hosting Organization's financial rules and procedures. She/he maintains oversight of the Board's finances and expenditure and provides necessary information to Administration and Finance for the regular presentation of financial reports.
  • Supporting work of projects and other practical work of EPB and corporate image: The Executive Secretary ensures that the operational plan and deliverables of the Action/Working Groups are maintained and developed in accordance with their Terms of Reference and mandate, contributes to strategic EPB projects as needed, and takes responsibility for the most effective circulation of information and knowledge as well as for the mobilisation and motivation of the European Polar Board and for the development of strategic activities.

The European Polar Board Secretariat is hosted by the Netherlands Organisation for Scientific research, within the department of Earth and Life sciences (NWO ALW), located in The Hague, the Netherlands.

International travel is required with this position with periods of up to two weeks away from the EPB Secretariat's office.

Employment conditions

With a start date 1st of January 2015 we offer a position with NWO in the first instance for a fixed period of 2 years, with a possibility of continuation to 5 years based on performance. Another 5 years term is possible if the secretariat is to remain in the Netherlands. Employment will be within the collective agreement for Research Institutes. Classification is based on education and experience with salary depending on qualifications and experience, up to € 5,473, - gross per month, with a 38-hour working week (salary scale 11-13).

Further we offer:

  • Holiday pay amounts to 8% of gross salary actually received;
  • 8 weeks holiday a year based on a fulltime employment;
  • A full 13th month of salary as an end-of-year payment;
  • Commuting expenses to and from work;
  • Reimbursement for relocation and transport costs;
  • Candidate will join National Pension Fund (ABP).

Additional information

The working location for this position is The Hague in the Netherlands. For more information about this position you can contact (Leontien Hulleman, HR advisor NWO) by e-mail: or phone +31 70 3440726. Additional information may also be found at

Interested applicants should apply by 15 June 2014 via the online application form.



Bron: NWO



Aard- en Levenswetenschappen


Nederlands polair programma


Samenwerken in thema's (2011-2014)